Bulk E Way Bill Generation

Step-by-Step Process to Generate Bulk E-way Bills

1. Users must register on the E-way bill portal.

2. Please keep the invoice/bill/challan pertaining to the consignment of goods ready.

3. If the consignment is traveling by road, please keep the Transporter ID or the vehicle number ready.

4. You will also need the transporter ID, transport document number, and the date on the document (for transport by ship, air, or rail).

5. Update the EWB JSON template or EWB bulk converter or excel template.

6. In case you are sending consolidated EWBs, all the individual e-way bill numbers of all the consignments should also be transported.

How to Prepare Data Templates for Uploads?

There are two templates available –

1. Template to bulk generate e-way bills

2. Template to bulk generate vehicle details

How to Bulk Generate E-way Bills?

Method A:

b) Update the templates wherever needed. The JSON file is then ready to upload.

Method B:

b) Download the converter tool: “ e-Way Bill converter tool.xlsm” or “Consolidated e-Way Bill converter tool.xlsm”. This tool helps to convert multiple e-way bills into one single JSON file.

c) Update the excel template with the relevant details.

d) After updating, you can use the .xlsm converter tool to convert the excel file into a JSON file.

e) Now, the file is ready to upload.

Which method is better for the bulk generation of e-way bills?

The second method is preferred over the first one. The second method uses a bulk converter tool to convert the excel file into a JSON template.

The reason for this is the bulk converter tool runs a validation where all the errors are reported before the file is uploaded. This way you get a chance to correct the errors before you upload the JSON bulk template.

How to bulk-update vehicle details?

1. Click on “How to use” on the home page.

2. Download ‘Vehicle No. Updation JSON Preparation’ template from ‘Bulk Generation Tools’.

3. After the template is downloaded, fill up the details and click on the “Validate” button in the excel file.

4. Validate for any errors and click on “Prepare JSON”. The file will now be ready to use.

How to upload the filled-in template on the e-way bill portal?

1. Login using your user ID and password.

2. Enter the captcha code.

3. Click on “Generate bulk” under the “e-way bill” option or “consolidated EWB” as per your choice. These will be on the left side of the dashboard.

4. Next, choose the saved JSON file from your account and click “Upload and Generate”.

5. After the JSON file is processed, the EWBs are generated in a list.

6. The listed e-way bill numbers and date of generation can then be copied and pasted. Errors will appear against each EWB entry. You can correct the errors and process the file again.

How to upload the filled-in template on the e-way bill portal?

1. Select “Update Vehicle-Bulk” under the e-way bill option on the dashboard.

2. Now, click on “Choose File” and select the JSON file to be uploaded.

3. Click on “Generate” to update vehicle details for the Waybills mentioned in the JSON file.

How to download bulk generation tools from the EWB portal?

1. Go to “How to Use”

2. Select “Tools”

3. Click on “Bulk Generation Tools”

4. You will see a lot of options.

5. Click on the format you want and download.

Conclusion

Bulk E-way bill generation is beneficial for those with big businesses. Businesses that have multiple assignments going out every day need to print a lot of e-bills. E-way bill portal allows them to generate bills in bulk thus saving time. It also validates the data alerting of any errors which can be corrected before the final upload.